Mississippi Authority for Educational Television
Mississippi Public Broadcasting
Invitation to Bid
Studio Lighting System
Bid File # 14-002
Bid Opening January 7, 2013
2:00 P.M. CST
MISSISSIPPI PUBLIC BROADCASTING
3825 Ridgewood Road
Jackson, Ms. 39211
General Bid Instructions and Policies
This document contains both general information and policies explaining the acceptable procedures for buyers responding to this Bid invitation.
A. Bidders are encouraged to examine all documents, forms, specifications and instructions. Failure to comply with proper procedures could result in a disqualifying bid.
B. Mississippi Authority for Educational Television d/b/a Mississippi Public Broadcasting (hereinafter “MPB”) will not be responsible for delays in delivery. It is the responsibility of bidders to assure delivery of their Bids.
C. Bids by telecommunications will not be accepted.
D. All Bid openings are open to the public. A representative of MPB will be present to read a summary of each Bid and answer any questions to the extent of their ability. Information which bidders do not wish to be disclosed publicly, other than information necessary for evaluation purposes, must clearly be marked confidential. All confidential information must be bound separately from other documents.
E. All disclosures of Bid information will be made in compliance with the Mississippi Public Records Act of 1983 as defined in Section 25-61-1, et seq. of the Mississippi Code of 1972, as amended.
F. The State of Mississippi reserves the right to refuse any/or all Bids.
G. All written Bid material submitted shall become the property of MPB.
H. Only Bid forms provided in this package will be accepted and such forms shall be completed with original signatures of a company representative authorized to enter into a binding agreement for the business submitting the bid.
I. Bids must be submitted in a sealed opaque envelope marked “Sealed Bid – Studio Lighting System” and will be accepted until 2:00 p.m. Central Standard Time on January 7, 2014, at MPB.at 3825 Ridgewood Road, Jackson, MS 39211. At that time bids will be publicly opened and read aloud. This is a Sealed Bid – Fax replies will not be accepted. If the Bid is mailed, the bid envelope shall be placed inside a second envelope to prevent inadvertent premature opening of the Bid.
J. Questions: Questions should be directed in writing to Scott Colwell, Director of Production, Mississippi Public Broadcasting, 3825 Ridgewood Road, Jackson, MS 39211, or via email to Scott.Colwell@mpbonline.org. Questions and responses will be posted as addenda to these instructions. In order to allow all bidders adequate time to review the addenda, no questions will be addressed after December 31, 2013.
K. Examination of Site: Bidders may attend a Pre-Bid meeting to be held December 10, 2013, at 10:00a.m. CST on the premises of Mississippi Public Broadcasting at 3825 Ridgewood Road, Jackson, MS 39211. Bidders desiring a site visit should notify Scott Colwell, in advance, of their intention to participate in the Pre-Bid meeting.BACK TO TOP